Job Description
Company Description New York Records, LLC is a United States–based organization focused on maintaining accurate records, supporting business operations, and providing reliable administrative services. The company values professionalism, attention to detail, and consistent, high-quality support for internal teams and external partners. Team members are encouraged to take ownership of their work, contribute ideas to improve processes, and collaborate across departments. New York Records, LLC offers a structured environment where administrative professionals can develop their skills and grow their careers.
Role Description This is a full-time, on-site Administrative Assistant | Personal assistant role based in the United States. The Administrative Assistant will handle daily office operations, including answering and directing phone calls, managing calendars, scheduling meetings, and organizing files and records. The role involves preparing correspondence and documents, supporting executives with administrative tasks, and maintaining up-to-date databases and logs. The Administrative Assistant will assist with mail handling, data entry, and basic reporting, while coordinating with internal teams to ensure smooth office workflows. This position requires consistent professionalism, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.
VIP - Music Industry
Qualifications
- Administrative Assistance and Clerical Skills to manage daily office operations, records, and documentation.
- Executive Administrative Assistance experience to support leaders with scheduling, correspondence, and task coordination.
- Strong Phone Etiquette and Communication skills to handle calls, provide information, and interact with colleagues and external contacts professionally.
- Proficiency with office software (e.g., word processing, spreadsheets, email, calendar tools) and basic data entry.
- Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks with minimal supervision.
- Reliability, discretion in handling confidential information, and a customer-service-oriented approach.
- Prior experience in an administrative or office support role preferred; high school diploma or equivalent required, post-secondary education a plus.