Job Description
Company Description Fremont Street Experience is a lively outdoor entertainment district located in historic downtown Las Vegas, offering nightly live entertainment, dining, gaming, and attractions. The open-air promenade welcomes millions of visitors annually and is highlighted by The Canopy™, a five-block LED screen that delivers immersive musical light shows for a signature Las Vegas experience. Guests can also enjoy SlotZilla, a unique zipline attraction featuring two flight styles and multiple package options. Known for hosting more free outdoor concerts than any other destination in the area, Fremont Street Experience provides a high-energy atmosphere for visitors and team members alike. Additional information and social media links can be found at www.vegasexperience.com.
SUMMARY:
The Coordinator, Events & Partnerships plays an important role in bringing Fremont Street Experience events and experiences to life. This position supports the planning, coordination, and execution of concerts, special events, partner activations, filming requests, custom celebrations, and partnership initiatives.
As a key member of the Events & Partnerships team, this role manages day-to-day event logistics, production schedules, administrative operations, and partnership support to help deliver successful programs and memorable guest experiences.
The ideal candidate is highly organized, detail-oriented, collaborative, and passionate about live entertainment, events, and creating exceptional experiences in a fast-paced environment. This position requires flexibility to work evenings, weekends, holidays, and occasional overnight hours based on event schedules, filming requirements, and operational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES BUT NOT LIMITED TO:
Support the planning and execution of concerts, special events, partner activations, and private events from concept through completion.
Develop and maintain production schedules, planning timelines, event checklists, and operational documents.
Coordinate artist relations, hospitality, credentials, schedules, site plans, and event-day logistics.
Serve as a liaison between event partners, property partners, vendors, artist representatives, production crews, and internal departments.
Support partnership initiatives by coordinating assets, deliverables, timelines, and on-site requirements in alignment with partnership agreements.
Manage partner and brand activation logistics, including vendor communication, setup, execution, and breakdown.
Build and maintain strong working relationships with partners to support events, activations, and collaborative opportunities.
Manage departmental administrative operations, including invoices, purchase orders, inventory, credentials, and internal event calendars.
Coordinate filming requests, including scheduling, property communication, production logistics, and on-site support.
Manage custom celebration requests, including client communication, content collection, scheduling, approvals, and confirmations with internal teams and partners.
Support private events through client communication, site visits, proposals, permitting coordination, and event-day execution.
Coordinate event communications and distribute operational information to internal teams and partners.
Support on-site event execution by monitoring timelines, assisting with troubleshooting, and ensuring operational needs are met.
Assist with post-event wrap-up, documentation, and reporting.
Support general departmental and company-wide initiatives, safety programs, and special projects as assigned.