Operations Coordinator

Wildflower Studios is New York's premier TV and Film production facility designed to meet the evolving needs of modern storytelling. Located in Queens, just minutes away from Manhattan, our self-contained creative campus features state-of-the-art studio suites, expansive stages, and dedicated support spaces for seamless end-to-end production.

Position Summary

We are seeking a proactive Operations Coordinator to join our team. This position will report to the Operations Manager and work cross-functionally across all Wildflower departments. The Operations Coordinator will oversee crucial oversight of daily client activity, monitor scheduling and performance of all company vendors, and contribute to project-based needs for the studio.

Key Responsibilities:

• Provide client-facing support and coordinate production requests with the appropriate team members, ensuring client needs are met with hospitality, efficiency, and excellence.
• Coordinate with security, IT, valet, accounting, janitorial, and maintenance teams to optimize studio operations.
• Manage scheduling, logistics, and daily operational needs of the studio. Support administrative tasks related to studio operations.
• Monitor and maintain studio facilities, reporting any issues and following up on resolutions.
• Oversee studio security access, providing access credentials, monitoring usage, and reporting any concerns to the appropriate departments.
• Assist in enforcing studio policies and procedures to maintain a safe and productive working environment.
• Provide on-site assistance for productions, troubleshooting issues as needed.
• Assist in asset management oversight with real time inventory monitoring.

Qualifications:

• Production Experience: Film, television, and/or commercial production industry knowledge required.
• Adaptability: Ability to thrive in a fast-paced studio environment, multitasking and adjusting priorities as needed to meet deadlines and deliver exceptional results.
• Communication Skills: Clear, concise, and solution-based communication skills, with the ability to convey information effectively.
• Organizational Skills: Strong organizational, problem-solving, and time-management skills, with a keen eye for detail and accuracy.
• Confidentiality: Ability to handle sensitive information with discretion and professionalism.
• Client-Focused: Customer service oriented with a positive and professional demeanor, dedicated to providing an exceptional experience for clients and guests. Experience in hospitality and/or client services preferred.
• Technical Proficiency: Proficiency in Microsoft Office (Outlook, Excel, Word) with the ability to learn new systems quickly. Proficiency in Adobe Photoshop and Illustrator a plus.
• Physical Requirements: Ability to lift 40lbs as needed.

Compensation: $50K - $65K/year, Medical, Dental, and Vision