iHeartMedia

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The audio revolution is here – and iHeart is leading it! iHeartMedia, the number one audio company in America, reaches 90% of Americans every month -- a monthly audience that’s twice the size of any other audio company – almost three times the size of the largest TV network – and almost 4 times the size of the largest ad-supported music streaming service. In fact, we have:

More #1 rated markets than the next two largest radio companies combined;
We’re the largest podcast publisher, with more monthly downloads than the second- and third-largest podcast publishers combined. Podcasting, the fastest-growing new media, today has more monthly users than streaming music services or Netflix;
iHeart is the home of many of the country’s most popular and trusted on-air personalities and podcast influencers, who build important connections with hundreds of communities across America;
We create and produce some of the most popular and well-known branded live music events in America, including the iHeartRadio Music Festival, the iHeartRadio Music Awards, the iHeartCountry Festival, iHeartRadio Fiesta Latina and the iHeartRadio Jingle Ball Tour;
iHeartRadio is the #1 streaming radio digital service in America;
Our social media footprint is 7 times larger than the next largest audio service; and
We have the only complete audio ad technology stack in the industry for all forms of audio, from on demand to broadcast radio, digital streaming radio and podcasting, which bring data, targeting and attribution to all forms of audio at an unparalleled scale. As a result, we’re able to combine our strong leadership position in audience reach, usage and ad tech with powerful tools and insights for our sales organizations to help them build success for their clients at a more efficient cost than any other option.

Because we reach almost every community in America, we’re committed to providing a range of programming that reflects the diversity of the many communities we serve – and our company reflects that same kind of diversity. Our company values stress collaboration, curiosity, welcoming dissent, accepting mistakes in the pursuit of new ideas, and respect for everyone.

Only one company in America has the #1 position in everything audio: iHeartMedia!

If you’re excited about this role but don’t feel your experience aligns perfectly with the job description, we encourage you to apply anyway. At iHeartMedia we are dedicated to building a diverse, inclusive, and authentic workplace and are looking for teammates passionate about what we do!

What We Need:

The Podcast Operations Coordinator plays a critical role in supporting the COO and the broader Podcast Operations team. This position is responsible for streamlining workflows, maintaining accurate records, and ensuring cross-functional coordination across multiple departments.

What You'll Do:

Deal & Contract Management

Track all podcast deal negotiations via AirTable, staying cc’d on relevant communications.
Work hand in hand with our business and legal affairs team to ensure deal tracking and contract workflows are efficient
Sign fully executed agreements on behalf of senior leadership and ensure proper storage and distribution.
Coordinate post-contract logistics, including sending invoice instructions, introducing the partner with their EP and Partner Relations contact to ensure a smooth onboarding process.
Review and approve/deny contractual fee invoices for payment processing.
Act as a primary liaison for external partners, responding to business-related inquiries and ensuring timely, accurate communication.

Meeting & Travel Coordination

Lead preparation for monthly Ops team meetings, quarterly Executive Producer meetings, and other internal gatherings.
Manage logistics, create agendas, and take detailed meeting notes.
Book travel arrangements for the COO and manage expense reports.

Live Events Support

Available to support and be on-site for podcast-related live events, assisting with coordination, logistics, and talent management to ensure smooth execution.
Oversee Podcast Awards operations, including managing submissions and nominations, coordinating with talent on-site, and handling trophy delivery and public relations for winners.
Collaborate with internal teams (e.g., marketing, production, and PR) to plan and execute live events, ensuring all operational needs are met and run-of-show logistics are aligned.

Leadership Communications

Maintain biweekly leadership updates for the President of iHeartPodcasts by gathering input from team leads.

AirTable Management

Ensure seasonal dates and deal terms are accurate and up-to-date.
Maintain data integrity and optimize AirTable usage across teams.
Develop strategies to embed AirTable more deeply into daily workflows.

Reporting & Analysis

Create monthly diversity reports for newly launched shows.
Compile quarterly revenue and download reports for senior leadership review.
Present data in digestible formats for strategic decision-making.
Review and distribute quarterly profit share statements.

Cross-Functional Coordination

Act as the liaison between production, marketing, sales, and finance teams.
Ensure timely communication and alignment across departments.

What You'll Need:

Education & Experience:

2–4 years of experience in operations, project coordination, media production, or podcast-related roles.
Prior experience supporting senior leadership or working in a fast-paced, cross-functional environment.
Experience with AirTable preferred.
Ability to compile and present data reports in digestible formats.
Experience in organizing meetings, travel arrangements, and live event logistics.

Availability:

Willingness to travel and be on-site for podcast-related live events and awards shows.

What You'll Bring:

Compensation:

Salary to be determined by multiple factors including but not limited to relevant experience, knowledge, skills, other job-related qualifications, and alignment with market data.

$25.00 - $31.25

Location:

New York, NY: 125 West 55th Street, 10019

Position Type:

Regular

Time Type:

Full time

Pay Type:

Hourly

Benefits:

iHeartMedia’s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:

Employer sponsored medical, dental and vision with a variety of coverage options
Company provided and supplemental life insurance
Paid vacation and sick time
Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing
A Spirit day to encourage and allow our employees to more easily volunteer in their community
A 401K plan
Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!

We are accepting applications for this role on an ongoing basis.

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Non-Compete will be required for certain positions and as allowed by law.

Our organization participates in E-Verify. Click here to learn about E-Verify.

Podcast Operations Coordinator

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