Executive Assistant

Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners. You can find more information here.

We are always on the lookout for exceptional talent. Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon. 

KEY RESPONSIBILITIES:

• Acting as the first point of contact for the CEO’s office  
• Providing daily administrative assistance, such as managing calendars (prioritizing sensitive matters), scheduling calls, meetings, and reservations, and maintaining office filing and records 
• Arranging flights, hotel, and Covid testing (as needed)  
• Gathering and circulating agendas for monthly/quarterly meetings  
• You coordinate meetings, organize and schedule large complex activities such as cross-functional events, business travel, and conferences  
• Preparing PowerPoint presentations  
• Ad hoc research  
• You will act as a liaison between Executives, Departments, and other key personnel  
• Performing minor accounting duties, such as submitting expenses for reimbursement and monthly AMEX expense reports  
• Providing administrative support to other Senior Management  
• Assisting HR Manager with general office support  
• Work alongside Management to maintain software licenses  

ABOUT YOU:

• An interest in the entertainment industry  
• Self-motivated with good organizational and communication skills and strong attention to detail  
• Strong interpersonal skills and the ability to build relationships  
• Proficiency in Windows, including MS Word, Excel, and PowerPoint  
• Ability to conduct research and present data in a succinct and well-written manner 
• Ability to work independently and with professional discretion 
• Excellent writing, editing, grammatical, organizational, and research skills  
• Excellent management, time-management, and problem-solving skills  
• Fast learner with the ability to prioritize  
• Ability to anticipate needs, be proactive, and apply sound judgment when making decisions 
• Ability to work on location on a full-time basis 

WHAT WE OFFER:

• 100% Employer Paid Medical, Dental, Vision & Life Insurance 
• 401k Program with Employer Contribution 
• Company-wide Holiday Closure  
• Fitness & Wellness Program 
• Employee Assistance Program 
• Weekly Office Lunches & Fully Stocked Kitchen 
• Casual Dress Code and Open Office Environment  
• Professional Growth Opportunities  

Salary Range:

$22.00- $24.00 per hour