Personal and Office Assistant

Talent Management company is seeking a Personal/Office Assistant to join our office staff. The ideal candidate will possess exceptional organizational skills, be detail-oriented, a self-starter, good with kids, discreet, professional, and have a positive, no task is too big or too small attitude. A prior background in entertainment is preferred, as well as a willingness to work alone or as a member of a team. Previous experience is required. 

Responsibilities: 

1. Calendar and Schedule Management: • Efficiently manage and maintain manager and client calendars. • Coordinate appointments, meetings, and events, ensuring all necessary information is provided • Proactively handle scheduling conflicts. Office assistant duties will also sometimes be necessary.

2. Travel and Logistics: • Arrange and coordinate all travel arrangements, including flights, accommodations, ground transportation, and itineraries. • Anticipate travel-related needs and provide detailed itineraries for manager and clients. 

3. Communication and Correspondence: • Manage all incoming and outgoing communications, including emails, phone calls, and messages, with professionalism and discretion. • Prioritize and filter incoming requests, ensuring that important matters are addressed promptly. 

4. Coordination of Childcare: (Ages 14 and 16), schools and activities.  Occasionally when the principal travels for business there will be a request for overnight stays to help with early morning school drop-off and coordination of household responsibilities. Ideal candidate would have the flexibility to be able to accommodate this occasional request with notice.

5. Script Coverage: Ideal candidate should be a voracious reader and enjoy reading incoming scripts for clients. Assistant will provide written coverage to help prioritize talent manager's own reading lists. This is required.

6. Confidentiality and Discretion: • Handle sensitive and confidential information with the utmost discretion and maintain strict confidentiality protocols. • Maintain a high level of professionalism and integrity when dealing with clients, industry professionals, and colleagues. 

7. Task and Project Management: • Assist in managing the Talent Manager's professional and personal projects and initiatives, ensuring deadlines are met and deliverables are completed. • Track progress, follow up on action items, and provide status updates as required. 

• Prioritize tasks effectively and proactively identify opportunities to streamline processes. 

Qualifications: • Minimum of 1-2 years of experience as a personal assistant, preferably in the entertainment industry. Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively. • Proven experience managing complex calendars and scheduling requirements. • Exceptional attention to detail and accuracy in all work. • Outstanding communication skills, both written and verbal. • Highly discreet and capable of handling sensitive and confidential information. • Ability to work independently with minimal supervision, while also being a team player. • Flexibility to adapt to changing priorities and work in a fast-paced environment. A positive attitude and a willingness to learn new skills and systems.

Salary/Benefits:

Competitive salary commensurate with experience. Optional health insurance. Paid PTO. Opportunities for career growth and advancement.