Position: Communications Assistant (US Fairs)

Location: New York

Reports to: Director of Communications and Special Projects, New York

Role Overview

We’re seeking a highly organized, efficient and proactive Communications Assistant to support the delivery of press and internal communications across The Armory Show and EXPO CHICAGO. The role reports to the Director of Communications and Special Projects based in New York and is focused primarily on the two US fairs, with occasional support for Frieze’s wider fairs and initiatives as needed.

The ideal candidate will be a clear communicator, detail-oriented, collaborative and solutions-focused, with the ability to juggle multiple priorities under pressure. Familiarity with communications workflows and tools—including media monitoring, databases and digital platforms—is essential, along with a working knowledge of the visual arts and media landscape.

Key Responsibilities

Maintain accurate editorial calendars, press event schedules, and media contact lists
Support the planning and execution of press campaigns, from brainstorms to distribution
Coordinate press materials including releases, briefing notes, press packs, and images
Take the lead on tracking media coverage and compiling PR reports
Manage the administration of media accreditation and guest lists for events
Support the scheduling of regular internal meetings, including preparing agendas and action logs
Act as first point of contact for the shared US press inbox, triaging requests as needed
Liaise with journalists and image libraries to fulfil press and image requests
Maintain an organized archive of clippings, press releases, image assets, and internal materials
Assist in preparing e-press packs and other event collateral
Monitor daily media coverage, flagging key stories or mentions
Manage department subscriptions and contact databases
Proofread and check communications materials before distribution
Help build and maintain relationships across the industry, including with media, partners, and stakeholders
Stay informed on developments across the cultural and media sectors relevant to the role

Onsite Support (The Armory Show, EXPO CHICAGO, and Frieze US fairs)

Provide hands-on support during fair weeks including press desk operations and logistics
Assist with media check-in, press tours, and on-the-ground troubleshooting
Support internal communication needs during the fair (team briefings, distribution of materials, meeting coordination)
organize and help manage delivery of press packs, images, and accreditation materials onsite
Capture and record key press and stakeholder interactions for follow-up

Knowledge and Experience

Some previous experience of working in a communications team or related field
Art world experience or knowledge would be desirable

Skills And Abilities

High attention to detail
Excellent communications skills
Ability to manage your time well and comfortable working to tight deadlines
Team player who is able to work towards a shared goal
An interest in the media and/or art criticism would be desirable

Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum

$21.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum

$29.00 hourly

Communications Assistant, US

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