Sales Coordinator - Hollywood

Sunset Studios is seeking a Sales Coordinator to support our Sunset Studios property in Hollywood. You will be responsible for assisting and supporting our fast-paced Sales team in the leasing process and deal packaging. This role will coordinate, communicate, and process Sales related correspondence, contracts, and any other pertinent reports for the department, such as administrating sales analytics, including sales metrics and monthly revenue.

This role will be based at Sunset Gower Studios but will also spend dedicated time supporting all Sunset & Quixote locations.

What You'll Do

• Assist with inbound phone and web inquiries for studio and office space; use Salesforce to enter inquiries and track pipeline.
• Coordinate and process contracts, agreements, and all other paperwork associated with completing the sales process, including insurance, security deposits, and credit checks.
• Coordinate client lease and license extensions and amendments with Lease Administration.
• Maintain the expiration report and ensure smooth transition of clients' move-ins and move-outs.
• Coordinate meetings, conference calls, including assessing priority, reserving location, arranging for hospitality and catering, greeting guests, attending meetings, taking notes, providing necessary summaries, and follow-through on action items after meetings.
• Coordinate studio and office space tours with all major networks, productions, and industry-related clientele; ensure a positive experience and follow up to convert the inquiry into a validated opportunity.
• Follow-up on all COI renewals as required by Docutrax.
• Assist with updating marketing materials such as individual maps and floorplans of available space.
• Manage and provide administrative support on projects and initiatives, including developing and implementing plans, coordinating efforts, maintaining systems, tracking progress, preparing reports, preparing expense reports, facilitating communication, and following up on action items.
• Manage key sales reports, including the vacancy and rent roll. Assure the sales pipeline is regularly updated. Maintain hold calendar. Support the sales forecast.
• Notify the Leasing Department of client lease and license extensions and amendments. Maintain expiration reports and coordinate move-in and move-out with operations.
• Provide backup support for office receptionist and assist departments with clerical duties.
• Provide excellent customer service and follow up on all requests; initiate and maintain a good working relationship with internal staff and external clients.
• Review new leases, license agreements, and certificates of insurance in conjunction with the Lease Administration. Receive and log all checks and signed agreements.
• Support packaging of production deals.
• Research and outreach to potential clients such as production companies, studio departments, and upcoming productions.
• Assist with client events at the Studios and promote the Studio through social media.
• Miscellaneous projects as assigned.

What You'll Need

• 2-4 years of experience in an administrative role and prior experience within the entertainment industry preferred.
• Ability to evaluate and solve client issues while keeping the Company's objectives in mind.
• Ability to multi-task with a customer-focused approach.
• Able to meet deadlines and communicate with multiple people at one time.
• Desire and ability to provide outstanding customer service to tenants and prospective tenants.
• Excellent computer skills and demonstrated working knowledge of computers and software, including proficiency in Excel.
• Excellent phone and face-to-face communication skills.
• Good written, verbal, and interpersonal communication.
• Maintain a professional demeanor around clients, executives, and on lot talent.
• Ability to walk all Sunset & Quixote properties, including construction sites, which may require climbing stairs.
• Strong organizational and research skills with a solid attention to detail.
• Working on client events in conjunction with operations.
• Following the set budget, contacting vendors, communicating with clients, operations, marketing, and making sure the event is well executed.

Salary Range: $25.00 to $31.00 an hour USD (subject to relevant experience)

About Us
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenitized, collaborative, and sustainable office and studio space.