Job Description
The incumbent provides communications, marketing, and general administrative support to the School of Theater, Film and Television, and its two Departments: Department of Film, Television and Digital Media and Department of Theater. The Communications and Marketing Coordinator coordinates and facilitates the creative process for internal and external communications, marketing materials, media releases, and advertisements, including but not limited to social media, printed ads, mass mailers and individual e-mail. This includes film and show posters and postcards, development, keeping/updating mailing lists, distribution of departmental and University news and communications to students, faculty and staff through electronic communication methods as well as audience.
The Communications and Marketing Coordinator will play a central role in supporting the development and execution of internal and external communications and marketing initiatives for the School and its Departments. The responsibilities of the incumbent will span a broad range of tasks, including content creation, social media management, and event coordination. From drafting content for diverse audiences and marketing channels to collaborating with cross-functional teams, the incumbent will ensure cohesive and effective communication strategies. Additionally, the incumbent will contribute to brand management by maintaining consistency across various platforms and actively engaging with constituents. The role will also have a focus on analytics and reporting, and the incumbent will track key performance indicators to provide insights to optimize marketing campaigns. Note this is a hybrid position with a schedule of Monday - Friday from 9:00 AM - 6:00 PM.
Percentage of Time:
100
Shift Start:
9:00 am
Shift End:
6:00 pm
Qualifications for Position
18
Records
Qualifications
Required/Preferred
1. Proficiency with personal computer and software in a Windows and Mac environment. Ability to learn new programs quickly and thoroughly.
Required
2. Proficiency in Adobe Suites, web content development and social media.
Required
3. Demonstrated skill in answering, screening, and redirecting communications and requests for information and acting as the "point of contact" for the department.
Required
4. Demonstrated skill in interacting with and receiving visitors in a polite and poised manner, remaining pleasant and helpful when under demands of workload or faced with an occasional incorrigible individual.
Required
5. Ability and judgment to recognize an emergency situation and react in a calm and orderly manner while seeking assistance.
Required
6. Interpersonal skills to establish and maintain cooperative working relationship with co-workers, supervisors, faculty and students.
Required
7. Ability to perform duties with minimum supervision and with a great degree of accuracy, meeting established deadlines and working effectively in an environment with frequent interruptions.
Required
8. Ability to set goals and priorities which accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads, pressure of deadlines and competing requirements.
Required
9. Ability to take up new and different challenges as dictated in a constantly changing environment of dynamic growth.
Required
10. Demonstrated skill in creating and managing paper and electronic files.
Required
11. Skill in writing (composing) and editing concise, logical and grammatically correct correspondence, reports, general business communications in standard English.
Required
12. Demonstrated skill in taking meeting notes and writing accurate, concise minutes.
Required
13. Ability and skill in handling confidential matters with tact and discretion.
Required
14. Knowledge of UCLA Travel policies and procedures and demonstrated ability to make complex logistical travel and lodging arrangements.
Preferred
15. General knowledge of UCLA purchasing and accounting procedures.
Preferred
16. Demonstrated skill in working with off-campus vendors and UCLA departments to secure rates and contracts.
Preferred
17. Working knowledge of University policies and procedures regarding administrative and accounting forms in order to provide support for administrative operations.
Preferred
18. Ability to work on weekends, flexible shifts and overtime with prior notice.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
01-11-2024
External Posting Date:
The Communications and Marketing Coordinator will play a central role in supporting the development and execution of internal and external communications and marketing initiatives for the School and its Departments. The responsibilities of the incumbent will span a broad range of tasks, including content creation, social media management, and event coordination. From drafting content for diverse audiences and marketing channels to collaborating with cross-functional teams, the incumbent will ensure cohesive and effective communication strategies. Additionally, the incumbent will contribute to brand management by maintaining consistency across various platforms and actively engaging with constituents. The role will also have a focus on analytics and reporting, and the incumbent will track key performance indicators to provide insights to optimize marketing campaigns. Note this is a hybrid position with a schedule of Monday - Friday from 9:00 AM - 6:00 PM.
Percentage of Time:
100
Shift Start:
9:00 am
Shift End:
6:00 pm
Qualifications for Position
18
Records
Qualifications
Required/Preferred
1. Proficiency with personal computer and software in a Windows and Mac environment. Ability to learn new programs quickly and thoroughly.
Required
2. Proficiency in Adobe Suites, web content development and social media.
Required
3. Demonstrated skill in answering, screening, and redirecting communications and requests for information and acting as the "point of contact" for the department.
Required
4. Demonstrated skill in interacting with and receiving visitors in a polite and poised manner, remaining pleasant and helpful when under demands of workload or faced with an occasional incorrigible individual.
Required
5. Ability and judgment to recognize an emergency situation and react in a calm and orderly manner while seeking assistance.
Required
6. Interpersonal skills to establish and maintain cooperative working relationship with co-workers, supervisors, faculty and students.
Required
7. Ability to perform duties with minimum supervision and with a great degree of accuracy, meeting established deadlines and working effectively in an environment with frequent interruptions.
Required
8. Ability to set goals and priorities which accurately reflect the relative importance of job responsibilities when faced with fluctuating workloads, pressure of deadlines and competing requirements.
Required
9. Ability to take up new and different challenges as dictated in a constantly changing environment of dynamic growth.
Required
10. Demonstrated skill in creating and managing paper and electronic files.
Required
11. Skill in writing (composing) and editing concise, logical and grammatically correct correspondence, reports, general business communications in standard English.
Required
12. Demonstrated skill in taking meeting notes and writing accurate, concise minutes.
Required
13. Ability and skill in handling confidential matters with tact and discretion.
Required
14. Knowledge of UCLA Travel policies and procedures and demonstrated ability to make complex logistical travel and lodging arrangements.
Preferred
15. General knowledge of UCLA purchasing and accounting procedures.
Preferred
16. Demonstrated skill in working with off-campus vendors and UCLA departments to secure rates and contracts.
Preferred
17. Working knowledge of University policies and procedures regarding administrative and accounting forms in order to provide support for administrative operations.
Preferred
18. Ability to work on weekends, flexible shifts and overtime with prior notice.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
01-11-2024
External Posting Date:
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