Graphics Coordinator

Motion Graphics Coordinator

The Motion Graphics Coordinator Role is a key position for our client. They are responsible for coordinating the needs for all aspects of the graphics regarding production and finishing pipelines. The Coordinator works closely with graphics producers and art directors to manage timelines, track artist resource allocation, and ensure accuracy in the completion of all graphic requests that support the entirety of our client. They are highly organized and proactive, with a natural ability to collaborate with all team members. The Coordinator champions company culture while creating and maintaining best practices within the graphics department.

General Accountabilities

• Support Producers and Art Directors with various needs, including, but not limited to, new job number management, meeting organization, capturing meeting notes, distribution of meeting notes and action items, scheduling resources, processing and tracking of incoming and outgoing assets, maintaining accuracy of timecard/job number allocation, etc.
• Coordinate and communicate day-to-day scheduling with the AV team, including constant communication throughout the day, updating Producers on timing, and alerting appropriate parties if any needs arise.
• Schedule all internal reviews with guidance from Producers and Art Directors.
• Manage approvals with Art Directors and Graphics Producers to meet delivery timelines.
• Act as a partner and point person for Ads on all organizational needs of a project.
• Break down client assets to support creative concepts.
• In collaboration with the Operational Head of Graphics, coordinate onboarding of freelance personnel, including assimilation through introductions, security protocols, server and process training, accounting needs, etc.
• Coordinate all creative space and equipment needs for full-time and freelance employees, including workstation setup, email, logins, supplies, etc.
• Maintain security protocols for all sensitive content.
• Manage the finishing process from lock to delivery, ensuring accuracy and proper specifications.
• Coordinate day-to-day needs of Art Directors, Producers, and creative teams, including meetings, supplies, messengers, expensed meals, etc., as needed.
• Contribute to creative ideation.
• Ensure proper archival and wrap procedures are completed for both paperwork and content.
• Handle client communication as needed.
• Stay current on all competitive activity and new trends in the marketplace.
• Perform other responsibilities as needed.

Skills

• Highly organized and able to work independently.
• Strong written and verbal communication skills.
• Strong interpersonal skills.
• Detail-oriented.
• Ability to work under pressure with multiple personality types.
• Excited about finding innovative solutions to creative problems.
• Self-starter who takes ownership of any situation.
• Proactive personality, always looking for new ways to help the team.
• Adaptive to various creative requirements/asks.
• Works well under pressure within tight deadlines.
• Understanding of post-production processes.
• Ability to listen and engage with different cultures and perspectives.
• Positive, service-oriented personality.
• Can-do, no-job-is-too-small attitude.
• Loves organization.

Requirements

• Ability to collaborate effectively with a wide range of colleagues, collaborators, and vendors with many different personalities.
• Knowledge and experience with Adobe essential.
• Proficiency/knowledge of other animation programs a plus.
• Ability to assess situations and make things happen with tools at hand with minimal supervision.
• Coordinate complex projects while prioritizing and adapting to shifting deadlines and expectations.
• Proactive and results-driven, thrives on problem-solving.
• Flexible and available to support creative team requests at all times.
• Able to exercise discretion and maintain the strictest levels of confidentiality.
• A team player with a positive attitude who enjoys collaborating with others to achieve team goals.
• Professional, creative, energetic, and resourceful.