Administrative Office Manager

Company Description New York Theatre Ballet is a dynamic ballet company presenting small classic masterpieces and contemporary works for adults, as well as innovative hour-long ballets for young children at accessible prices. Its mission is realized through the Professional Company, the Ballet School, and the LIFT Program, which together create performance and educational opportunities. These divisions reach audiences across the country, fostering a lasting appreciation for dance. The organization is committed to building diverse, intergenerational audiences and providing inclusive access to high-quality ballet experiences. Applicants will join a mission-driven arts organization focused on creativity, community engagement, and arts education.

Role Description The Administrative Office Manager is a full-time, hybrid role based in the New York City Metropolitan Area. This role oversees day-to-day office operations, including managing schedules and calendars, coordinating internal and external communications, and maintaining office systems and supplies. The Administrative Office Manager supports leadership with executive administrative tasks, prepares correspondence and documents, and helps organize meetings, rehearsals, and events. The role includes responding to inquiries from students, families, patrons, and partners, maintaining records and databases, and ensuring a welcoming, efficient office environment that supports the company’s artistic and educational activities. The Administrative Office Manager collaborates with staff across the Professional Company, Ballet School, and LIFT Program to facilitate smooth administrative workflows.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills to manage calendars, meetings, documentation, and general office workflows.
• Experience with Office Equipment and basic office technology to ensure smooth operations and timely problem-solving.
• Strong Communication skills, including clear written and verbal communication with staff, artists, students, families, and external partners.
• Customer Service skills to provide professional, courteous, and responsive support to visitors, patrons, and program participants.
• High level of organization, attention to detail, and ability to prioritize multiple tasks in a fast-paced arts environment.
• Proficiency with office software (e.g., word processing, spreadsheets, email, and shared calendars); familiarity with databases or CRM systems is beneficial.
• Experience in arts administration, nonprofit organizations, or education settings is a plus.
• Ability to work on-site full-time in the New York City Metropolitan Area and collaborate effectively with a diverse team.