Job Description
Executive and Personal Assistant to Producer/CEO
Exciting mobile app start-up seeking executive and personal support for CEO. This is a great opportunity to work closely with an experienced Hollywood producer.
Qualifications:
• Experience with social media marketing and content (TikTok, Instagram, Facebook, and Google).
• Strong understanding of generative AI tools and emerging AI technologies.
• Interest in mobile content and understanding of vertical content/microdramas.
• Demonstrates professionalism and ability to maintain the highest level of confidentiality.
• Ability to shift priorities quickly in response to changing circumstances, remaining flexible, calm, and focused while multi-tasking.
• Excellent communication skills, both written and verbal, with the ability to effectively and efficiently communicate with all levels of Producer, management, staff, and talent.
• Excellent organizational and follow through skills a must.
• Ability to work independently and take ownership of special projects.
• Must be a resourceful problem solver
• Demonstrated ability to partner with others and build relationships, team player.
• Ability to write professional correspondence.
Technical Skills:
• Microsoft Word, Powerpoint, Excel
• Google docs, sheets, slides, and drive
• One Drive
• Zoom & Google Meets
• Docsend & Adobe Acrobat
• Quick learner for new software
Executive responsibilities:
• Manage Producer's calendars, orchestrate travel logistics, make reservations, communicate pertinent directions and instructions for meetings and events.
• Manage phone and email correspondence. Keep diligent records of all contacts.
• Manage and coordinate logistics with all office staff.
• Maintain digital filing system of all legal, financial, business, and personal documents.
• Update and organize scripts, submissions, production-related documents, personal documents, NDAs, expense reports, etc.
• Maintain large database of logins, passwords, memberships, and travel documents. Make note of expiry dates and renew accordingly.
• Track invoices for expenses related to travel reimbursements, production costs, etc.
• Execute runs for both personal and business errands. Handle online ordering and shipping for both personal and business needs.
• Provide simple technology troubleshooting support on a standby basis.
• Anticipate and preemptively act upon logistical complexities.
Personal responsibilities:
• Liaise with and complete tasks for the family as needed
• Manage travel logistics for the family
• Set and coordinate personal appointments
• Manage and coordinate logistics with all household staff
• Actively maintain list of essential personal contacts, such as doctors, pharmacies, etc.
• Manage and track acquisition and movement of artwork
• Plan, coordinate, and direct parties / events as needed
• Handle gifts and reminders for both birthdays and annual holiday gifting
• Work closely with Producer's family and communicate schedule needs / changes to them when appropriate
• Oversee household upkeep and delegate needs to staff