Job Description
We are seeking a highly experienced Executive Assistant to work directly on the CEO’s desk. This is a critical, high-trust role for someone who thrives in a fast-paced, high-volume environment and understands how to operate with precision, discretion, and urgency.
The ideal candidate has prior experience supporting a senior executive or agent/manager on a demanding desk—preferably within entertainment, digital media, talent management, or an agency environment. You are detail-obsessed, operationally sharp, and capable of anticipating needs before they are expressed.
Key Responsibilities:
Executive Support
Serve as the primary gatekeeper and strategic partner to the CEO, managing all inbound communication and prioritization
Own and manage a complex, ever-changing calendar across multiple time zones
Coordinate high-volume scheduling across talent, brands, agencies, attorneys, and internal stakeholders
Prepare daily briefs, meeting agendas, and follow-ups to ensure continuity and execution
Communication & Coordination
Draft, review, and send communications on behalf of the CEO with accuracy and appropriate tone
Interface with top-tier talent, brand partners, publicists, and executives with professionalism and discretion
Track ongoing deals, conversations, and deliverables to ensure nothing falls through the cracks
Operational Execution
Maintain internal systems for tracking deals, pipelines, talent activity, and key business initiatives
Assist with assembling pitch materials, presentations, and internal documents
Coordinate travel logistics, itineraries, and expense reporting with precision
Desk Management
Act as an extension of the CEO in internal workflows—ensuring tasks are delegated, tracked, and completed
Manage competing priorities in real time while maintaining composure and accuracy
Identify inefficiencies and proactively implement organizational improvements
Qualifications
2-3+ years of experience as an Executive Assistant, Talent Coordinator, or Desk Assistant in a high-volume environment (agency, management company, entertainment, or digital media preferred)
Proven experience supporting a senior executive or running a busy desk with multiple stakeholders
Exceptional attention to detail—zero-error mindset across scheduling, communication, and documentation
Strong understanding of the creator economy, influencer marketing, and brand partnership landscape
Ability to prioritize ruthlessly and operate with speed without sacrificing accuracy
High level of discretion and professionalism when handling sensitive information
Core Competencies
Anticipation: You don’t wait for direction—you think 2–3 steps ahead
Organization: Systems-driven with the ability to manage high volumes of information cleanly
Communication: Clear, concise, and polished in both written and verbal interactions
Composure Under Pressure: Thrives in fast-paced, high-stakes environments
Accountability: Takes ownership of outcomes, not just tasks