Executive Assistant- VIP/Influencer Relations

Company Description

The deFIANT is a dynamic hybrid agency that bridges marketing, communications, creative direction, and multidisciplinary production to deliver unique brand experiences. We are a team of marketers, storytellers, designers, and innovators who excel at collaborative, solution-driven strategies that generate impactful results. Founded by Michelle Steinberg, a trailblazer in marketing and public relations, The deFIANT has deep industry expertise spanning lifestyle, beauty, fashion, technology, and more. Michelle Steinberg, recognized among Advertising Age’s ‘Top Marketing 100,’ brings over 25 years of experience and a proven track record of shaping influential campaigns for Fortune 500 companies and start-ups alike. At The deFIANT, we work as partners with our clients to break boundaries and bring visionary concepts to life.

Role Description

This role is deeply rooted in influencer relations, celebrity/VIP initiatives, gifting execution, styling support, events, and relationship management. The ideal candidate understands the fast-paced nature of entertainment and influencer culture, thrives under pressure, and can seamlessly manage logistics, communication, operations, and high-touch experiences simultaneously. This person will play a key role in supporting influencer campaigns, VIP partnerships, award season initiatives, celebrity styling efforts, events, showroom logistics, and day-to-day operational support across multiple high-profile clients and projects.

Qualifications

• Strong proficiency in Executive Administrative Assistance and providing high-level Executive Support
• Excellent Communication and collaboration skills, with the ability to interact effectively with VIPs, influencers, and other stakeholders
• Proficiency in Administrative Assistance, including calendar management and coordination of meetings
• Attention to detail, organizational skills, and the ability to manage multiple tasks efficiently
• Familiarity with the marketing, PR, or influencer management industries is a plus
• High level of discretion, professionalism, and confidentiality in handling sensitive information

Core Responsibilities

VIP/INFLUENCER

• Support day-to-day operations for the agency’s VIP and influencer relations division
• Assist in executing influencer gifting campaigns, celebrity/VIP outreach initiatives, and brand partnership activations
• Coordinate gifting logistics including product ordering, inventory allocation, packaging, shipping, messenger coordination, and tracking
• Maintain influencer, celebrity, stylist, manager, and publicist contact databases and relationship trackers
• Research emerging influencers, tastemakers, creators, and talent relevant to client campaigns
• Coordinate communication and logistics with agents, managers, stylists, glam teams, and talent representatives
• Assist with celebrity seeding initiatives, influencer mailers, and high-touch VIP experiences
• Help manage timelines, approvals, follow-ups, and campaign deliverables across multiple clients simultaneously

STYLING/ AWARD SEASON/ SPECIAL PROJECTS

• Assist with VIP styling initiatives, celebrity fittings, and fashion pulls
• Coordinate sample trafficking and returns for stylists, talent teams, and media opportunities
• Support award season logistics, red carpet initiatives, gifting lounges, and entertainment partnerships
• Assist with pulling looks, organizing fashion/product samples, and maintaining styling requests
• Help execute last-minute requests and high-priority VIP needs with professionalism and urgency

EVENTS

• Assist with planning and execution of influencer events, launches, dinners, press previews, and experiential activations
• Support guest list management, RSVPs, seating, gifting, check-in, and talent hospitality
• Represent the agency professionally during events and VIP-facing moments

SHOWROOM & INVENTORY SUPPORT

• Assist in maintaining organization of the agency showroom and inventory systems
• Track outgoing and incoming samples for influencers, stylists, media, and VIP clients
• Update and manage the agency’s proprietary inventory system with accuracy and attention to detail
• Ensure showroom spaces remain polished, organized, and client-ready

EXECUTIVE & TEAM SUPPORT

• Provide operational and administrative support to the Vice President/Director of VIP/Influencer Relations
• Assist with scheduling, project coordination, presentations, research, decks, and internal organization
• Help oversee the agency internship program including training, task delegation, and day-to-day supervision
• Support evolving agency priorities and jump into projects as needed