Experiential Producer

Location: Chicago, IL. Hybrid, onsite three days a week.

Type: Full-time

Reports to: VP Creative Strategy/Operations and VP Experiences

EMÁJYN is seeking an experienced full-time Experiential Producer to lead the planning and production of brand activations. This is a highly executional role for a detail-obsessed operator who can translate creative vision into a seamless, real-world experience, managing vendors, budgets, and on-site logistics with precision. You will serve as the bridge between creative, strategy, and production, owning the process from early planning through final wrap, and ensuring every detail is delivered on time, on budget, and to an exceptional standard. This position is hybrid, onsite in our Chicago office three days a week.

Production Planning & Execution

• Lead end-to-end production management from pre-production through on-site execution and post-event wrap
• Develop and manage production workflows, critical path timelines, and run-of-show documentation
• Translate creative concepts into feasible, buildable production plans in collaboration with internal teams
• Support feasibility assessments and production budgets for pitches and RFPs
• Serve as the production lead in client meetings, providing status updates and managing scope changes and expectations

Vendor & Partner Management

• Lead or support RFP development, bid leveling, and vendor selection across fabrication, AV, lighting, staging, and related partners
• Negotiate vendor scopes and contracts to ensure quality, efficiency, and alignment with budget and timeline
• Serve as the primary point of contact for all production partners, maintaining clear communication and accountability

Budget & Financial Oversight

• Own and manage the master production budget and cash-flow forecast
• Track spend, approve costs, and proactively identify efficiencies throughout the lifecycle
• Oversee invoicing and lead final budget reconciliation

Technical & Fabrication Oversight

• Oversee fabrication and technical production, ensuring design fidelity, material quality, safety, and adherence to timelines
• Collaborate on AV, lighting, power, and rigging requirements, ensuring feasibility and venue compliance

On-Site Execution

• Lead all on-site operations including load-in, installation, live event execution, and load-out
• Direct vendors and crew, manage site operations, and ensure all elements are executed to spec
• Oversee run-of-show execution, backstage coordination, and real-time problem-solving

Staffing & Operations

• Source and manage on-site staff and crew, including scheduling, call times, and oversight
• Develop staffing plans and ensure all roles are clearly defined and executed

Compliance & Logistics

• Manage venue coordination, permitting, insurance, and regulatory compliance, including safety protocols and union requirements, ensuring all local and event requirements are met

Post-Production

• Lead post-event wrap including vendor closeout, budget reconciliation, and asset tracking (shipping, storage, or disposal)

• 3–8 years of experience in production management, ideally within experiential marketing, live events, or brand activations
• Experience supporting or leading multi-vendor productions from concept through execution
• Strong understanding of fabrication, print production, AV/technical production, staging, and installation processes
• Experience managing budgets, timelines, and fast-moving production environments with a high degree of accountability
• Proficiency with budgeting and project-management tools (e.g., Excel, Smartsheet, Monday, Asana)
• Excellent communication and leadership skills, with the ability to direct teams and vendors with clarity and confidence
• Highly organized, detail-oriented, and solutions-driven, with the ability to anticipate and solve real-world execution challenges
• Experience working on conferences, brand activations, or immersive events
• Familiarity with union labor environments and venue regulations
• Experience with interactive or digitally integrated installations
• Ability to travel to produce events and work occasional evenings, weekends, and holidays as events require
• Preferred: experience with executive retreats, VIP guest experience, or hospitality

EMÁJYN brings together the worlds of business and culture to create truly unforgettable, once-in-a-lifetime executive retreats, corporate events, and brand experiences. We combine unbridled creativity and exceptional hospitality with access to the world's greatest talent and cultural icons, designing experiences that are as meaningful as they are memorable.