Partnerships and Activations Coordinator (Contract)

Danny Wimmer PresentsNashville, TNPosted

Job Description

Term: April – End of October Hours: 25 hours/week (flexible, with peak weeks requiring up to 30; weekends may be required) At Danny Wimmer Presents, we don’t just put on festivals—we create unforgettable experiences where music, fans, and brands come together in epic ways! We are currently looking for someone who thrives in a fast-paced, high-energy environment, can meet urgent deadlines, and shines under pressure. Passion for music is essential, as we offer long-term growth opportunities for individuals willing to learn from the ground up. We are currently looking for a detail-oriented, highly organized Partnership & Activations Coordinator (Contract) to support our team during peak festival season. This role is critical in ensuring our sponsorships and brand activations are executed seamlessly, with a strong focus on logistics, communication, and administrative support. The ideal candidate thrives in a fast-paced environment, is comfortable managing multiple workstreams at once, and brings a proactive, solutions-oriented mindset to every task. Passion for live events and brand partnerships is a major plus.
  • Maintain organized records of contracts, documents, and deal materials within internal systems
    • Ensure accurate and complete handoff of new partnerships, including documentation and internal notifications
    • Manage calendars, scheduling, and meeting coordination for team members
    • Coordinate travel and accommodations as needed
    • Support onboarding processes by tracking required documentation (e.g., contracts, insurance, forms)
    • Assist in tracking deliverables across internal platforms and shared drives
    • Support approval workflows for creative assets, signage, and activations
    • Coordinate submission of partner assets to relevant internal teams
    • Ensure brand updates are reflected across digital platforms and materials
    • Assist with ticketing logistics, including tracking submissions and coordinating with internal teams
    • Schedule and support internal and external calls; document key takeaways and next steps
    • Maintain organized file structures and naming conventions across shared systems
    • Track progress of key deliverables, budgets, and checklists
    Preferred Qualifications
    • 1–2 years of experience in coordination, events, partnerships, or administrative support
    • Strong organizational skills with high attention to detail
    • Ability to manage multiple projects simultaneously in a deadline-driven environment
    • Excellent written and verbal communication skills
    • Problem-solving mindset with a proactive, team-oriented approach
    • Proficiency in tools such as Airtable, Google Workspace (Docs, Sheets, Drive, Calendar), and similar project management or CRM platforms is required
Salary is DOE. This role is ideally based in Nashville or Los Angeles.

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