Project Coordinator, Marketing

Position Summary

The Miami Marlins are seeking a highly organized and proactive Project Coordinator, Marketing to serve as a central point of coordination across the organization’s marketing initiatives. This role will drive execution across campaigns, creative services, and cross-functional projects, ensuring alignment, efficiency, and on-time delivery. This position will connect Marketing, Creative Services, Ticketing, Partnerships, and other key stakeholders—bringing structure, visibility, and prioritization to all marketing-related work.

The ideal candidate thrives in a fast-paced environment, brings clarity to complex workflows, and can balance competing priorities while keeping teams aligned and accountable.

Essential Functions

Marketing Project Coordination

• Own the end-to-end lifecycle of marketing projects from intake through execution and delivery
• Manage campaign timelines across email, digital, social, paid media, in-ballpark, and promotional initiatives
• Build and maintain detailed project plans, calendars, and task tracking across all marketing efforts
• Ensure all projects are delivered on time, within scope, and aligned with business goals
  
  

Cross-Functional Coordination

• Serve as the central hub between Marketing, Creative Services, Ticketing, Partnerships, Analytics, and other departments
• Translate business needs into clear project plans and actionable deliverables
• Facilitate alignment across stakeholders, ensuring clarity on priorities, timelines, and expectations
• Lead regular status meetings and provide visibility into project progress and risks
  
  

Creative Services Integration

• Partner closely with Creative Services (design, video, copy, social) to manage intake, workflow, and prioritization
• Ensure creative resources are allocated effectively based on business priorities and deadlines
• Maintain clear and consistent creative briefs and ensure deliverables meet brand and campaign objectives
• Balance creative capacity with marketing demand, proactively managing trade-offs and timelines
  
  

Prioritization & Resource Management

• Own and manage the prioritization framework for marketing and creative work across the organization
• Continuously assess workload and adjust priorities based on real-time business needs
• Identify and resolve bottlenecks to keep projects moving efficiently
• Ensure high-impact initiatives are appropriately prioritized and resourced
  
  

Process & Operations Optimization

• Build and refine scalable workflows for marketing and creative operations
• Implement and manage project management tools (e.g. Wrike)
• Establish best practices for intake, approvals, and cross-team collaboration
• Drive continuous improvement in speed, efficiency, and transparency across marketing operations
  
  

Communication & Reporting

• Provide clear, concise updates on project status, timelines, and risks to leadership
• Maintain visibility into campaign calendars and key marketing initiatives
• Proactively communicate changes, delays, or risks with recommended solutions
  
  

Qualifications

Qualifications & Requirements:

• 3-5+ years of experience in project management, marketing operations, or creative operations
• Experience managing high-volume marketing campaigns and creative workflows
• Strong organizational and time management skills with the ability to manage multiple complex projects simultaneously
• Excellent communication and stakeholder management skills
• Proven ability to prioritize competing demands and adapt quickly in a fast-paced environment
• Experience with project management and workflow tools (Wrike preferred)
• Detail-oriented with a strong focus on execution and accountability
• Solutions-oriented mindset with a proactive approach to problem-solving
• Ability to work cross-functionally and influence without direct authority
• Experience in sports, entertainment, or agency environments is a plus
• Spanish language proficiency is a plus
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.