Executive Assistant, People Team

UTA seeks to hire an Executive Assistant to join our People Team in our Beverly Hills office. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role.

This is a full-time position with benefits and will be paid $24.00 to $30.00 per hour based on experience and skills.

What You Will Do

• Significant email and calendar management (via Outlook) on behalf of two Executives with both UTA employees and UTA Candidates (internal and external meetings)
• Task and project management (reminder of to-dos, deadlines, email drafts, etc.)
• Maintain schedule of staff check-ins, department check-ins and regular meetings to maintain the “high touch” nature of the People Function
• Assist in pulling data reports from Workday and preparing basic data, as requested
• Book travel and complete expenses report management
• Efficiently coordinate interviews between candidates and interviewers within the organization.
• Maintains candidate database and oversees incoming inquiries.
• Prepare and post jobs.
• Continuously develop business knowledge and acumen of company and departmental objectives.
• Coordinate UTA hosted events with academic and alumni partners
  
  

What You Will Need

• 3+ years of experience supporting a senior level executive required
• Strong proficiency in Excel, PowerPoint, Outlook, Word
• Knowledge of Workday and Asana
• General business knowledge and interest in media, sports, and entertainment business
• Highly professional with upmost discretion always
• Ability to work under pressure and in a fast-paced environment
• Positive team-player attitude and committed to “going the extra mile” as a matter of due course
• Exemplary Customer Service mentality demonstrated through effective communication and interpersonal skills
• Keen attention to detail, strong problem-solving and decision-making skills
• Skilled at prioritizing and managing time to meet defined goals.
  
  

What You Will Get

• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being
• Experience working in a collaborative environment with room to grow
  
  

About UTA

UTA unites ideas, opportunities, and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers, and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York, and London.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.