Production Coordinator

About us:

Once Upon a Time Entertainment is part of the Once Upon A Time family, we work with the world’s leading entertainment companies creating imaginative marketing campaigns to promote theatrical and television/streaming and gaming content. From eye-popping key art, epic social campaigns to show stopping trailers and everything in between. We are a passionate group of creatives that love what we do. That’s embedded in every piece of work we produce, so if this sounds like you, you’ve come to the right place.

Key Skills:

We’re seeking a highly organized, proactive Production Coordinator to help manage the execution of AV, print and 360 campaigns from kick-off through delivery. This role bridges creative development and production logistics, supporting internal teams and ensuring projects move smoothly across departments and clients.

The ideal candidate is a detail-obsessed multitasker with a love for all things entertainment, and experience in (or deep interest in) trailers, TV spots, posters, and integrated campaigns.

Salary range: $60,000 – $70,000.

Key Responsibilities:

• Support day-to-day production and creative workflows across AV, print, and digital campaigns.
• Track and manage project timelines, internal deadlines, and client delivery schedules.
• Coordinate with editors, graphic designers, copywriters, and finishing teams to ensure timely and accurate asset production.
• Maintain status reports, project trackers, and delivery logs.
• Manage incoming assets (footage, scripts, key art, legal copy, etc.) and ensure proper distribution.
• Support scheduling for team meetings, creative reviews, and client presentations.
• Help maintain organization of shared assets, servers, and project folders.
• Support production team in QCing assets before delivery to a client.
• Develop and optimize efficiencies across workflows.
• Work with Production Team to help maintain billing schedules, develop briefs and log client feedback.
• Work closely with Creative Services team in London to facilitate smooth handoff of projects, manage global agency resources, and maximize production efficiencies across global agency sites.
• Provide basic technical support, including remote workstation access, backup management, and general IT troubleshooting.
• Handle data operations such as media ingest and delivery, project folder setup, permissions control, and archival of completed projects.
• Oversee general office management duties as needed.

Key Requirements:

• 1–3 years of experience in a creative agency, post-production house, or entertainment marketing environment preferred.
• Familiarity with the lifecycle of AV and print campaigns (trailers, TV spots, posters, etc).
• Excellent organizational skills and attention to detail.
• Ability to juggle multiple deadlines and pivot quickly when priorities shift.
• Strong communication and collaboration skills—comfortable interfacing with creatives, producers, and clients.
• Proficiency in Google Workspace, Microsoft Office; familiarity with project management tools (e.g., Airtable, Trello, Monday, or similar).
• Working knowledge of Adobe Creative Suite, Avid, or post-production processes. (Desirable)