Job Summary

WHO ARE YOU?

Do you enjoy dance music? Do you excel at technology and systems? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the technology support space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac is looking for an enthusiastic and passionate Production Payroll & Onboarding Coordinator to provide support to the Production HR team for all event-based onboarding and payroll processing. This position will report to the Production HR Business Partner. This is not a remote position and required fully in office.

Responsibilities

Coordinate the end-to-end payroll processing for a workforce of 5,000 seasonal, non-exempt employees across multiple states, on a bi-weely and weekly basis during busy seasons
Stay up-to-date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance
Collaborate with HR and festival managers to verify and process time and attendance data. Monitor and support all updates to staff rosters for each event
Support the HR team with Workday, Accurate and HSI to onboard high-volume new hires, including data entry, verification, outreach communications and reconciliation.
Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, also auditing for compliant timekeeping and payroll processing
Coordinate with festival managers to ensure their timely submission of payroll. Ensuring all that are onboarded are paid timely
Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed
Close out payroll for every department each show the immediate week after event or after employee works
Responsible for accurate labor coding, ensure accurate labor and wage allocations per shift are audited
Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly
Responsible for all payroll emails, and monitoring group email daily.
Update project management tool to track status of all required tasks
Support Production HR team onsite at shows as needed
Other payroll and HR audit duties/special projects as required
Overtime will be required upon management approval. Flexibility in schedule for busy seasons, urgent matter and business needs
Travel to domestic event sites several times per year (economy) as needed

Qualifications

Bachelor’s degree in Business, Accounting, Finance, or equivalent education
2+ years of experience in processing high-volume or event-based/seasonal hiring and payroll cycles
Knowledge of wage and hour laws, tax laws, and other relevant regulations
Experience with HRIS and payroll systems; Workday experience preferred
Experience with onboarding or background check systems
Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations
Strong problem-solving skills and ability to troubleshoot payroll/timekeeping discrepancies
Proficient technical skills in Microsoft Excel
Proficient skills with timekeeping software(s)
Ability to manage multiple deadlines with urgency and accuracy
Knowledge of the I9 verification process
Flexible with ever-changing duties and schedules
Works well under pressure while maintaining close attention to detail and organization
Excellent verbal and written communication skills

WORK ENVIRONMENT

Must be able to tolerate loud noise levels & busy environments
May work in drastic temperature climates working on site at our events
Must be willing to frequently travel to work events during holiday, evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hourly Pay Range: $20.00 – $25.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Insomniac - Production Payroll & Onboarding Coordinator

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