Overview

The Production Administration Team (PAT) at Loyola Marymount University (LMU) – School of Film and Television (SFTV) , a top-ranked film school. It supports student productions and serves over 1200 students in Film Production, Screenwriting, Recording Arts, Animation, and Film Studies. The students in Film Production (approximately 350 undergraduates and 150 graduate students) produce around 800 films per year. Each project is overseen by a staff member in PAT. Projects are monitored for adherence to rules, policies, and procedures codified in the SFTV Handbook, and most importantly, for the highest level of workplace safety.

PAT provides services and maintains available facilities and equipment in 5 buildings across two campuses, including sound stages, scene and prop shop, professional cinema-quality camera packages, grip/electric equipment, and production sound equipment for both project and classroom use. For a more complete list of equipment and facilities, please see the SFTV website .

Position Summary

Reporting to the Head of Production, the Interim Associate Head of Physical Production will provide experienced administrative support for the School of Film and Television's productions. The responsibilities include support, oversight and coordination of a high volume of student film productions.

The Interim Associate Head of Physical Production is part of the administration team and has a critical role in supporting all student film and media projects across all formats at one of the nation's top film schools. This position serves as a key liaison between students, faculty, and university departments to ensure productions are executed safely, responsibly, and in alignment with academic and institutional guidelines.

The Interim Associate Head of Physical Production provides expert guidance to students throughout the production lifecycle from initial concept approval through final wrap, providing advisement on best practices, technical planning, safety protocols, and resource use. This includes reviewing compliance with internal protocols, production proposals, verifying compliance with university policies, risk management and insurance requirements, ensuring that all necessary documentation (e.g., permits, staffing requirements, safety measures) is in place, and conducting oversight activities such as unannounced set visits and post-production reviews.

The ideal candidate brings a collaborative mindset, a deep understanding of professional production standards, and a commitment to fostering a safe, educational, and creatively empowering environment for emerging filmmakers.

Position Specific Accountabilities

Oversee and assist with student project approvals and oversight.
As required, independently conduct project approval of any level student film.
" (junior thesis) level student films.
Verify productions meet requirements (call, sheets, crewing, permits, risk management approval etc.) ahead of filming approval.
Ensure implementation of production safety guidelines on student productions.
some requiring weekend work during production periods (~10 weeks/semester).
Oversee or assist in oversight of:
- Junior administrative staff
- Senior Specialist staff
- Student workers
- Student Production Office
Facilitate any work with ond requests to or from other LMU deaprtments and collages including:
- Repair/remodel/maintenance projects with Facilities Management
- Space/location/event booking with Conferences and Events
- Hardware and software needs and staff authorizations and onboarding with Information Technology Services
- Access/Security needs with Campus Safety
- Financial processes with Finance Department
- Recruiting and personnel management with Human Resources
- Public facing events and publicity needs with Marketing & Communications.
- Events and other requests with the Deans Office
Review and verify DPRs, equipment returns and other wrap documentation.
' understanding of and adherence to industry standards.
Advise students on best practices, procedures and methods as well as on finding production solutions for the projects.
Coordinate, schedule, and follow up on student production activity.
Provide administrative support and interact with in-state and out-of-state agencies, vendors, various partners and the University community.
Function as a substitute for other administrators in cases of absence.
and PAT Staff Handbook.
Participate in the hiring, training, and supervision of student workers, specifically in the Student Production Office.
Coordinate with faculty to review and address student and project needs.
Adhere to the highest standards of discretion and confidentiality. understanding that in the academic environment, most information is personal and confidential.
Participate in the planning and execution of both internal and outward-facing events, including screenings, showcases, festivals, and panel discussions. Supports the event itself, as well as its audio and multi-cam capture and streaming.
including public events or any other use of SFTV facilities and/or resources.
Represent LMU and the School of Film & TV within the community and/or externally, including internal or external events.
Host visits and tours by external and intra-campus persons or groups.
Attend Trade Shows and conferences (travel may be required).
Assist in coordination and organization of a department with 12+ full-time staff and 100+ student workers, supporting 800+ student film productions per year.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the LMU. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Qualifications/Requirements:

Typically a bachelor

's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of University and federal regulation/policy changes.
multiple projects maintaining a high caliber of quality.
in film or television production is required.
- Experience in feature films and/or major television required.
- Experience in the AD department or as production coordinator is required.
- AD, UPM or line producer is highly preferred.
- Demonstrable (roster qualification, references, credits) professional experience required.
- Formal film production safety training (e.g. CAFTS) highly preferred.
- Hands-on experience with camera, grip, and electric gear as well as in post-production is expected.
- Experience with emerging methods, including virtual production desired.
- Experience in high-volume, high-pace environment (agency, new media, TV) a plus.
- Experience in an educational environment a plus.
in interaction with students is required
Ability to travel at short notice, including for set visits out-of-town or trade shows.
Demonstrated ability to supervise multiple reports expected.
Experience supervising others required.
Experience in project management strongly desired.
Ability to mentor students regarding proper set etiquette.
Proven ability to work calmly and efficiently in a high-pace, high-volume environment.
Ability to work both independently and follow direction. Must be proactive.
Highly developed crisis/conflict management skills required, specifically de-escalation.
in interaction with students is required.
Ability to work a flexible schedule to allow for evenings and some weekend work during production periods (~10 weeks/semester).
Ability to travel at short notice, including for set visits out-of-town or trade shows.
Excellent written and verbal communication skills required.
Understanding of organizational structure and ability to follow instructions and defined processes.
Experience in a corporate environment highly desirable, including experience with
- HR processes
- Record keeping
- Inter-collegial and inter-departmental interactions
- Professional communications
Excellent computer skills, knowledge of industry standard software expected, including required MS365 suite, Word, Excel, Outlook, Slack, MM Budgeting, MM Scheduling, HotSheets, Premiere, After Effects, ProTools, Avid Media Composer.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

Staff Temporary (Fixed Term)

Salary range

$84,800.00 - $114,500.00 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

Interim Associate Head of Physical Production

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