Overview:

We are seeking a highly experienced Executive Assistant to work directly on the CEO’s desk. This is a critical, high-trust role for someone who thrives in a fast-paced, high-volume environment and understands how to operate with precision, discretion, and urgency.

The ideal candidate has prior experience supporting a senior executive or agent/manager on a demanding desk—preferably within entertainment, digital media, talent management, or an agency environment. You are detail-obsessed, operationally sharp, and capable of anticipating needs before they are expressed.

Key Responsibilities:

Executive Support

• Serve as the primary gatekeeper and strategic partner to the CEO, managing all inbound communication and prioritization

• Own and manage a complex, ever-changing calendar across multiple time zones

• Coordinate high-volume scheduling across talent, brands, agencies, attorneys, and internal stakeholders

• Prepare daily briefs, meeting agendas, and follow-ups to ensure continuity and execution

Communication & Coordination

• Draft, review, and send communications on behalf of the CEO with accuracy and appropriate tone

• Interface with top-tier talent, brand partners, publicists, and executives with professionalism and discretion

• Track ongoing deals, conversations, and deliverables to ensure nothing falls through the cracks

Operational Execution

• Maintain internal systems for tracking deals, pipelines, talent activity, and key business initiatives

• Assist with assembling pitch materials, presentations, and internal documents

• Coordinate travel logistics, itineraries, and expense reporting with precision

Desk Management

• Act as an extension of the CEO in internal workflows—ensuring tasks are delegated, tracked, and completed

• Manage competing priorities in real time while maintaining composure and accuracy

• Identify inefficiencies and proactively implement organizational improvements

Qualifications

• 2-3+ years of experience as an Executive Assistant, Talent Coordinator, or Desk Assistant in a high-volume environment (agency, management company, entertainment, or digital media preferred)

• Proven experience supporting a senior executive or running a busy desk with multiple stakeholders

• Exceptional attention to detail—zero-error mindset across scheduling, communication, and documentation

• Strong understanding of the creator economy, influencer marketing, and brand partnership landscape

• Ability to prioritize ruthlessly and operate with speed without sacrificing accuracy

• High level of discretion and professionalism when handling sensitive information

Core Competencies

• Anticipation: You don’t wait for direction—you think 2–3 steps ahead

• Organization: Systems-driven with the ability to manage high volumes of information cleanly

• Communication: Clear, concise, and polished in both written and verbal interactions

• Composure Under Pressure: Thrives in fast-paced, high-stakes environments

• Accountability: Takes ownership of outcomes, not just tasks

WHAT WE OFFER

• 401(k) with company match

• Medical, dental, and vision insurance

• Flexible PTO

• Paid Company-wide two-week closure at the end of the year