Operations Coordinator

Untitled Entertainment is seeking a highly organized and proactive Operations Coordinator to support the day‑to‑day functions of our Los Angeles office and help oversee our company internship program. Reporting to the Senior Operations Manager, this role ensures our workplace runs smoothly, supports our creative teams, and reflects our collaborative, professional culture.

The ideal candidate brings experience in entertainment operations, enjoys working in a fast‑paced environment, and is eager to grow by taking ownership of key operational systems and internship program coordination. This person thrives behind the scenes, keeping processes efficient and the office running at its best.

Location: Los Angeles office, 5 days a week on-site.

Salary: $70,500/year - $80,000/year and eligible for discretionary bonus.

What you will do:

• Oversee daily office operations and ensure a professional workplace environment by preparing office prior to staff arrival, restocking items, maintaining general office cleanliness.
• Create a welcoming environment by greeting employees and managing the front desk.
• Manage conference room scheduling and technology.
• Coordinate all incoming and outgoing company mail and packages.
• Support, coordinate, and execute internal employee events and company sponsored community initiatives.
• Source and coordinate gifts for employees and external clients.
• Maintain strong vendor relationships, including building management, custodial, catering, parking, security, and maintenance partners.
• Assist Senior Operations manager with office maintenance, improvements, space planning, and safety compliance.
• Partner with HR to support employee onboarding and offboarding logistics.
• Liaise with IT/support vendors to troubleshoot and resolve internet and phone system issues.
• Monitor internal support requests and follow up on unresolved issues; escalate concerns to leadership as needed.
• Maintain physical security systems, key/fob access, and equipment inventory.
• Provide input and administrative support in developing company systems, infrastructure, and data management processes.
• Collaborate with internship committee to run a smooth internship program in LA and NY during the Spring, Summer, and Fall semesters.
• Other duties as assigned.

What you will bring:

• 2-3 years of experience in office or operations management, in entertainment.
• Bachelor’s degree required preferably in Business Administration, Operations Management, or a related field.
• Proven success managing vendors, budgets, and staff in a fast-paced environment.
• Excellent organizational, project management, and communication skills.
• Tech-savvy and comfortable partnering with IT vendors and systems.
• Hands-on, resourceful, and solutions-oriented.
• High accountability and follow-through.
• Ability to exercise discretion and safeguard confidential information.
• Strong attention to detail and ability to multi-task.
• Ability to adapt in a fast-changing, high pressure environment.
• Exceptional service and support across teams and stakeholders.
• Ability to work effectively with C-level executives, maintaining professionalism, discretion, and clear communication.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work on-site five days per week in our Los Angeles office.

What we are offering you:

• Comprehensive medical, dental, and vision coverage – including options with 100% company-paid premiums
• 401(k) plan with company match
• Voluntary benefits including pet insurance, STD, LTD, HSA/FSA, EAP
• Discretionary time off, paid sick time, and a paid two week year end office closure
• A pet friendly office
• The opportunity to gain amazing experience and work with amazing people

Who we are:

Untitled Entertainment is a top global management firm with offices in Los Angeles and New York. Untitled represents actors, writers, directors, producers, playwrights, and more.