Vault Manager

Company: Company 3
Position: Vault Manager
Location: New York, NY

• Pay Range: $67,600 – $69,000 USD annually

POSITION SUMMARY:
Company 3 is looking for a Vault Manager to join its team! The Vault Manager will cooperate with other Company 3 vault locations to move materials efficiently and economically between facilities. They will supervise permanent and temporary Vault clerks and approve timesheets/process time off requests. They must be highly organized, and detail oriented to manage high security client assets.

MAIN DUTIES:
The Vault Manager will hire and provide effective training for new employees; maintain staff schedule to provide optimal coverage; conduct yearly performance reviews for permanent employees; set goals and track progress. They will ensure onsite and offsite vaults are organized, audited, and consistently purged of non-WIP (work in progress) elements. They will support all departments to maintain a positive customer service atmosphere in the vault. Additional duties include:

• Barcode and accurately log metadata of incoming media into the database.
• Perform virus scan of incoming hard drives.
• Manage physical media including, but not limited to film, video tape, and hard drives by tagging, shelving, accurate tracking, performing regular inventories, packing and shipping.
• Locate elements for clients, staff, and other business units.
• Securely pull physical media in a timely manner for production use and return elements to vault storage when their use is complete.
• Keep onsite vault organized and retain space for incoming elements.
• Stage elements for destruction that have been requested by clients or have passed retention.
• Responsible for the security of all outgoing media.
• Pull elements for delivery and arrange for dispatch of couriers or overnight shipments with preferred vendors.
• Perform quality control check on Company 3-made asset labels.
• Know and follow client final pack-up procedures (ie. HBO, WB, Universal, Disney etc).
• Take responsibility for secure receipt of all incoming shipments and provide signature as proof of receipt.
• Accurately match shippers to goods received.
• Promptly notify account representatives of the receipt of incoming media.
• Oversee distribution of incoming mail/packages to staff.
• Maintain a zero-loss rate of client media.
• Order blank stock and maintain stock and supply inventory/log receipt of stock in database system.
• Request PO #s for purchases made to vault vendors.
• Update Vault Guidebook outlining vault operating procedures and policies and communicate them to staff.

WHAT YOU BRING:
The ideal candidate must be knowledgeable handling hard drive media and able to distinguish between different connections and formats, as well as other time-based media formats. They must have experience with metadata entries, and have experience with processing shipments with FedEx, UPS, local couriers and counter to counter couriers. Additional desired skills include:

• Must have customer service and management experience in addition to maintaining relationships with vendors.
• Experience in Film Museum, Media Library, and/or post-production preferred.
• Flexible to work late nights, weekends, and holidays.

About the Company:
Company 3 / Method Studios provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity and Inclusion at Company 3:
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable and inclusive culture where every employee feels empowered and safe to show up to work as their full self.
It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the company's HR representative if you need assistance completing any forms or to otherwise participate in the application process.

• The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings will apply.
Both external and internal candidates can apply for this role through this careers’ website.
The above compensation and benefits information is provided in accordance with various state and local pay transparency laws.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with applicable law.

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